Large Businesses, Organisations and Corporates (+75 employees)

Your organisation will need to produce a suitable and sufficient, up to date fire risk assessment, together with significant findings and evidence that remedial actions have been implemented.

You will also need to provide evidence of 4 of the following 5 categories:

• Staff fire training (including specialist role related training)
• Up-to-date fire maintenance records
• Business continuity plans
• Demonstrating robust security measures
• Demonstrating that their suppliers and distributors have suitable fire safety arrangements in place

And at least one from the list below:

• Demonstrating that the organisation promotes home fire safety to its staff
• Allowing staff to be part-time fire fighters available to their local fire service whilst at work
• Working in partnership with a local fire station or fire service to assist them in helping vulnerable persons/groups or supporting/participating in community fire safety initiatives
• Similar activity/activities that are of equal merit that promote fire safety in the workplace, home or community

If your organisation is able to demonstrate the above, its evidence will be verified and then you will be presented with a Fire Safe Business Award.

Your evidence (Large businesses and corporates)

(1) Fire risk assessments

Fire risk assessments accepted:

• Firesmart on-line FRA ( copy)
• Firesafeexpress on-line FRA ( copy)
• FRA provided by an IFE approved consultant ( copy)
• An FRA that follows Dept of Communities and Local Government guidance documents methodology ( copy)
• An FRA that has been audited / checked by a fire service officer and that has been deemed suitable and sufficient. (Evidence of audit )
• An FRA that conforms with the requirements of the Fire Safety Order 2005 (copy)

In addition evidence that significant findings have been acted on and remedial actions have been implemented.

(2) Primary fire safety / business continuity evidence

Provision of evidence (copies) in 4 of the following 5 categories:

• Staff fire training (including specialist role related training)
  • To include evidence of:
    • Fire drills
    • General staff fire training
    • Fire marshals
    • Managers
    • Specialist roles such as receptionists, security staff, caretakers, fire team members etc
      
  • Evidence will include numbers of persons undergoing training, dates of training, who carried out the training, content of the training
    
• Up-to-date fire maintenance records
  • Evidence accepted includes:
    • Electronic log books
    • On-line log books
    • Hand written log books (copy)
• Business continuity plans
  • Businesssmart on-line continuity tool plus evidence that remedial action has been implemented
  • ISO17799 evidence
  • BS 7799 evidence
  • Business Continuity consultants report together with evidence that remedial action has been implemented
    
• Demonstrating robust security measures (This evidence will centre on efforts made to combat arson in the workplace). Evidence may include:
  • Evidence from FRA regarding arson prevention
  • Evidence of certification of approved intruder alarm systems
  • Evidence of internal and/or external CCTV
  • Details of procedures to minimise unauthorised access
  • Evidence of procedures that determine control of combustible / flammable materials
    
• Demonstrating that their suppliers and distributors have suitable fire safety arrangements in place
  • Statement of intent from two references. This must include confirmation of an FRA, staff fire training, up to date fire drills and up to date maintenance of fire safety systems

(3) Community safety evidence

Written evidence of one of the following.

• Demonstrating that the organisation promotes home fire safety to its staff
• Allowing staff to be part-time firefighters available to their local fire service whilst at work
• Working in partnership with a local fire station or fire service to assist them in helping vulnerable persons/groups or supporting/participating in community fire safety initiatives
• Similar activity/activities that are of equal merit that promote fire safety in the workplace, home or community

Submitting or approval of evidence

Evidence can be sent as hard copy to Group Manager Phil Johnson at Fire Service Safety Partnership, Braintree Fire Station, Railway Street, Braintree, Essex CM7 3JD. Postal submissions should be sent by recorded delivery. Your postal submission must include a cover sheet detailing the documents sent to us.

If you wish, you may send some evidence electronically to phil.johnson@essex-fire.gov.uk

We may contact you for further evidence or for clarification of details of your submission.

After verification any written evidence sent to us will be returned by recorded delivery. A copy of your cover sheet will be returned to you.

Evidence verification

Fire Safe Business Award verification costs

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